Policy Review Committee - 16 Feb 2026 6:00 PM

Topics

• Council backs flexible meeting schedule rule
  Policy change lets committees and working groups meet outside the normal Monday schedule when necessary.
  This is a practical governance tweak that could help council avoid meeting bottlenecks and meet statutory deadlines.

Decisions

• Amendment to meetings policy approved
  Council approved an amendment to the Ordinary Council Meetings and Forums of Council Policy to include an exemption option, allowing committee and working group meetings to be scheduled outside the usual first, third or fifth Monday requirement when needed.
  This affects how council and committee meetings are arranged, which can influence how quickly council decisions and reports are handled.

Discussion

• Meetings policy flexibility
  The policy change was needed because the existing Monday-only scheduling rule did not leave enough available dates for the minimum number of committee and working group meetings required each year.
  This is a governance change that helps council keep its advisory and oversight meetings on schedule.
• Compliance and administrative timing
  The report said the adjustment would still allow sufficient agenda distribution time and would not compromise statutory obligations or confidentiality requirements.
  Residents benefit indirectly if council processes remain compliant and decisions are properly prepared.

Impacts

• Council and committee meetings may now be scheduled more flexibly, which could improve timeliness of governance and decision-making.
• The change is administrative rather than a direct service or rate change, but it may help council manage its workload and statutory reporting obligations.

Places

• Wanneroo (local government area)
  The meeting was held by the City of Wanneroo and the policy change applies to its council committees and working groups.
• Civic Centre, 23 Dundebar Road, Wanneroo (facility)
  Venue for the meeting and the scheduled location for the next committee meeting.

Next

• Hold the next Policy Review Committee meeting
  6:00pm on Monday, 15 June 2026
• Implement the amended meetings policy and apply the exemption option as required
  After council approval

Extract

Unconfirmed Minutes Policy Review Committee Meeting Minutes Policy Review Committee Meeting 6:00PM, Monday 16 February, 2026 Council Chambers (Level 1), Civic Centre, 23 Dundebar Road, Wanneroo wanneroo.wa.gov.au UNCONFIRMED MINUTES OF POLICY REVIEW COMMITTEE MEETING HELD ON MONDAY 16 FEBRUARY 2026 CONTENTS ITEM 1 ATTENDANCES 1 ITEM 2 APOLOGIES AND LEAVE OF ABSENCE 1 ITEM 3 PUBLIC QUESTIONS 1 ITEM 4 CONFIRMATION OF MINUTES 2 4.1 MINUTES OF POLICY REVIEW COMMITTEE MEETING HELD ON 1 JANUARY 2026 2 ITEM 5 REPORTS 2 5.1 ORDINARY COUNCIL MEETINGS AND FORUMS OF COUNCIL POLICY – AMENDMENT TO POLICY 2 5.2 CIVIC EVENTS POLICY 32 5.3 REVIEW OF COUNCIL MEMBERS' USE OF COUNCIL CREST POLICY 47 5.4 ENTER...