City of Wanneroo
Audit, Risk and Improvement Committee - 30 Mar 2026 6:00 PM
The committee reviewed internal audit and contract oversight matters, accepted an internal audit report on facility hire, considered the updated internal audit log in confidential session, and noted the next meeting date.
Key decisions
- Internal Audit Report - Facility Hire Review accepted
The committee resolved to receive and accept the City’s Internal Audit Service Provider, Paxon Group’s report titled "Internal Audit Report – Facility Hire Review".
This relates to how the City manages facility hire processes and internal controls for community use of City facilities. - Confidential session held for Internal Audit Log update
The committee moved into confidential session under section 5.23(2) of the Local Government Act 1995 to discuss confidential attachments for item 4.1, Update of the Internal Audit Log, then later reopened the meeting to the public.
This indicates the committee considered sensitive audit and compliance matters that may involve legal, risk, or governance issues. - Exemptions approved by the Chief Executive Officer noted
The minutes record a carried motion relating to exemptions approved by the Chief Executive Officer.
This reflects committee oversight of CEO-approved exemptions, though the extracted text does not clearly state the underlying policy or practical effect.
Important topics
- Internal Audit Log progress update
The committee considered the City of Wanneroo’s updated Internal Audit Log as at March 2026, which tracks progress on implementing audit recommendations.
Shows follow-up on audit findings and whether governance improvements are being implemented. - Contract status reporting
Attachments referenced a contract status framework using red, amber and green categories to describe contractor performance, disputes, and delivery issues.
This helps monitor whether City contracts are being delivered properly and whether disputes or underperformance may affect services. - Approved leases not yet executed
The minutes attachments reference approved leases that had not yet been executed.
May affect the timing of arrangements involving City land or facilities, but no separate decision is clearly recorded in the extracted text.
Resident impacts
- Oversight of facility hire processes may lead to better controls and administration for residents and community groups using City venues.
- Audit recommendation tracking supports accountability and follow-through on governance and compliance issues.
- Contract performance monitoring may help identify service delivery risks before they affect the community.
Places affected
- Council Chamber, Civic Centre
Location of the committee meeting. - 23 Dundebar Road, Wanneroo
Meeting venue address and location for the next scheduled committee meeting. - Wanneroo
City locality referenced in the meeting venue and council area.
Next steps
- Implement and continue tracking audit recommendations through the Internal Audit Log.
Ongoing following the March 2026 update. - Follow up matters arising from the accepted Facility Hire Review report.
After the committee’s acceptance of the report. - Hold the next Audit, Risk and Improvement Committee meeting at Council Chambers, Civic Centre.
6:00PM on Monday, 18 May 2026.
Extracted minutes text
Unconfirmed Minutes Audit, Risk and Improvement Committee Meeting Minutes Audit, Risk and Improvement Committee Meeting 6:00PM, Monday 30 March, 2026 Council Chamber (Level 1), Civic Centre, 23 Dundebar Road, Wanneroo wanneroo.wa.gov.au UNCONFIRMED MINUTES OF AUDIT, RISK AND IMPROVEMENT COMMITTEE MEETING HELD ON MONDAY 30 MARCH 2026 CONTENTS ITEM 1 ATTENDANCES 1 ITEM 2 APOLOGIES AND LEAVE OF ABSENCE 1 ITEM 3 CONFIRMATION OF MINUTES 2 3.1 MINUTES OF AUDIT, RISK AND IMPROVEMENT COMMITTEE MEETING HELD ON 17 NOVEMBER 2025 2 ITEM 4 REPORTS 2 4.1 UPDATE OF THE INTERNAL AUDIT LOG 2 4.2 PURCHASING POLICY (SECTION 5.7.2) CHIEF EXECUTIVE OFFICER EXEMPTION APPROVALS 3 4.3 CONTRACT STATUS AND UNEXECUTE...