Council Meeting - 24 Mar 2026

Key decisions

• Eltham Redbacks facility agreements approved
  Council approved a new lease and licence agreement with Eltham Redbacks Football Club for use of the Eltham North Reserve pavilion and synthetic soccer pitch for 9.5 years, and agreed to return funds previously held by Council under a superseded agreement.
  Secures long-term use and maintenance arrangements for a local sports facility and club.
• Bourchiers Road Special Charge Scheme construction contract awarded
  Council approved Contract 2526-034 for construction works for the Bourchiers Road Special Charge Scheme, with works scheduled from 1 April 2026 to 28 August 2026, and authorised contract finalisation and limited variations.
  Residents in and around Bourchiers Road can expect construction activity and progress on local road infrastructure.
• MAV State Council motions endorsed
  Council endorsed two motions for submission to the Municipal Association of Victoria State Council meeting on 29 May 2026: a request for a state framework for local government climate performance reporting, and funding to investigate and trial measures to reduce wildlife vehicle collisions.
  Advocates for state-level action on climate reporting and road safety impacts on wildlife.
• CEO delegation instrument renewed
  Council resolved to re-adopt the Instrument of Delegation to the Chief Executive Officer, with no changes recommended, and revoked previous CEO delegations once the new instrument takes effect.
  Supports ongoing administrative decision-making and council operations.
• Council staff delegation instrument updated
  Council adopted an amended Instrument of Delegation from Council to Council staff to reflect legislative changes and organisational requirements, replacing previous staff delegations other than the CEO instrument.
  Affects how operational and statutory decisions are handled by council administration.
• Planning and Environment Act authorisations approved
  Council appointed and authorised nominated staff under section 147(4) of the Planning and Environment Act 1987.
  Supports planning enforcement and statutory decision-making.
• Diamond Creek Outdoor Pool heating upgrade contract awarded
  Council approved Contract 2526-023 for the Diamond Creek Outdoor Pool Heating Plant Upgrade, with works from 1 April 2026 to 16 October 2026, and authorised contract finalisation and budget-limited variations.
  Improves pool infrastructure at Diamond Creek Outdoor Pool.
• Booked hard and green waste collection contract awarded
  Council approved Contract 2526-003 for booked kerbside hard and green waste collection from 1 August 2026 to 31 July 2031, with extension options to 31 July 2035.
  Sets the future provider and delivery framework for a key household waste service across the municipality.

Important topics

• Draft Revenue and Rating Plan 2026-2029
  The meeting agenda included consideration of the draft Revenue and Rating Plan 2026-2029.
  This plan affects how Council raises rates and related revenue over coming years.
• Draft Budget 2026-2027
  The meeting agenda included consideration of the draft 2026-2027 budget.
  The budget shapes council spending, projects and services for the next financial year.
• Gambling Harm Minimisation Policy
  The meeting agenda included a Gambling Harm Minimisation Policy item.
  Potentially relevant to community wellbeing and local gambling harm prevention settings.
• Advisory committee minutes noted
  Council noted minutes from several advisory committees, including arts and culture, positive ageing, health and wellbeing, and Youth Council.
  Shows issues being raised through formal community advisory channels.
• Confidential Eltham Station car parks item considered
  Council resolved to close the meeting to the public to consider CM.029/26 Car Parks for Commuters Project - Eltham Station Car Park on legal privilege grounds.
  Relates to commuter parking at Eltham Station, but details were not publicly discussed in open session.

Resident impacts

• Construction is planned on Bourchiers Road from April to August 2026.
• Diamond Creek Outdoor Pool will undergo a heating plant upgrade through October 2026.
• Booked kerbside hard and green waste collection service arrangements were set for a new long-term contract starting August 2026.
• Eltham North Reserve sports facility use and maintenance responsibilities were formalised for the Eltham Redbacks Football Club.
• Council is advocating for state support on climate reporting and wildlife collision reduction.

Places affected

• Eltham North Reserve (sports reserve)
  Site of the pavilion and synthetic soccer pitch covered by the new Eltham Redbacks lease and licence.
• Bourchiers Road (road)
  Location of the Special Charge Scheme construction works.
• Diamond Creek Outdoor Pool (pool)
  Facility receiving a heating plant upgrade under an awarded contract.
• Eltham Station (transport facility)
  Location of the confidential commuter car parks project item.
• Greensborough (town)
  Meeting location at the Council Chamber, Civic Drive.

Next steps

• Execute lease and licence agreements with Eltham Redbacks Football Club and return held funds
  Following the 24 March 2026 resolution
• Commence Bourchiers Road Special Charge Scheme construction contract
  1 April 2026
• Submit two endorsed motions to the MAV State Council meeting
  By 30 March 2026, for the 29 May 2026 meeting
• Affix common seal and bring updated CEO and staff delegation instruments into force
  Immediately after sealing
• Affix common seal to planning authorisation instrument for nominated staff
  Immediately after sealing
• Commence Diamond Creek Outdoor Pool heating plant upgrade contract
  1 April 2026
• Start new booked kerbside hard and green waste collection contract
  1 August 2026

Extracted minutes text

Council Meeting held at the Council Chamber, 32 Civic Drive, Greensborough on Tuesday 24 March 2026 commencing at 7:00 PM. Minutes Carl Cowie Chief Executive Officer Friday 27 March 2026 Distribution: Public Civic Drive, Greensborough PO Box 476, Greensborough 3088 Telephone 9433 3111 Facsimile 9433 3777 Website www.nillumbik.vic.gov.au Email nillumbik@nillumbik.vic.gov.au Council Meeting Minutes 24 March 2026 i Nillumbik Shire Council Contents 1. Welcome 1 2. Acknowledgement 1 3. Good Governance Pledge 1 4. Prayer 1 5. Apologies\Leave of Absence 1 6. Declarations of conflict of interest 2 7. Presentations 3 8. Confirmation of Minutes 4 COM.001/26 Confirmation of Minutes Council Meeting hel...