Roads & transport · Nillumbik Shire Council
MJ Construction Group wins $415,511 Graysharps Road car park contract
Nillumbik Council awarded Contract 2526-033 for construction at Graysharps Road, with the contract scheduled from 2 November 2026 to 30 April 2027.
Reporting from public council minutes. How this article was prepared
Nillumbik Shire Council has awarded MJ Construction Group Pty Ltd a $415,511 contract to carry out Graysharps Road Car Park Construction Works, with a further $83,102.20 approved for contingency, according to the supplied minutes, which are not shown as confirmed. Both amounts are exclusive of GST.
Contract 2526-033 is scheduled to run from 2 November 2026 to 30 April 2027. The final resolution authorises the chief executive officer or delegate to execute the contract and approve variations arising from unknown latent site conditions or changes to operational requirements, up to the total approved project budget.
Any variation above that budget must return to council for another resolution. Council also resolved to make the contract decision public, while keeping the Tender Evaluation Report confidential under the Local Government Act 2020.
The tender was considered after an evaluation panel assessed the submissions. Cr Kate McKay moved the motion, Cr Peter Perkins seconded it, and the resolution was recorded as carried unanimously at the 27 October meeting.
The public minutes identify the successful contractor, price, contingency and contract term, but do not disclose the detailed assessment of the competing tenders or the total approved project budget.
What deserves a closer look
The public record provides the successful tenderer and headline cost figures but not the detailed tender assessment or the total approved project budget.
Because the evaluation report remains confidential, the minutes do not show how the competing submissions were ranked or assessed.
The stated commencement date is for the contract; the supplied record does not separately establish the date physical construction will begin.
Questions for follow-up reporting
What is the total approved project budget, and how does it relate to the contract price and contingency?
What access, parking or traffic arrangements will apply during the works?
Will the executed contract and other non-confidential project information be published?
What happens next
The chief executive officer or delegate is authorised to finalise and execute the contract documentation.
The contract is scheduled to run from 2 November 2026 to 30 April 2027.
Any variation exceeding the approved project budget requires a further council resolution.
Check the record
These passages were matched to the source text. Read them in context in the original minutes.
The tender-acceptance clause names MJ Construction Group Pty Ltd, specifies $415,511 plus $83,102.20 contingency (exclusive of GST), or the schedule of rates disclosed in Attachment 1, and lists Contract 2526-033 with a term from 2 November 2026 to 30 April 2027.
Accepts the tender submitted by MJ Construction Group Pty Ltd for the sum of $415,511.00 plus $83,102.20 for contingency (exclusive of GST), or the schedule of rates disclosed in Attachment 1, and enters into the following contract: Number: 2526-033 Title: Graysharps Road Car Park Construction Works Term: 2 November 2026 to 30 April 2027 Options: Nil 2.
CM.111/26 Council Resolution, clause 1
Open original minutes ↗The quoted clauses provide for the Chief Executive Officer or delegate to finalise and execute the contract documentation and approve additional cost variations arising from unknown latent site conditions or changes to operational requirements, with a value no greater than the total approved project budget. They state that variations exceeding the approved budget require a further Council resolution and provide for making the contract decision public while keeping the Tender Evaluation Report confidential.
Authorises the Chief Executive Officer or delegate to finalise and execute the contract documentation. 3. Authorises the Chief Executive Officer or delegate to approve additional cost variations that are a result of unknown latent site conditions or changes to operational requirements throughout the term of the contract, with a value of no more than the total approved budget for the project. 4. Notes that any variations that exceed the agreed approved budget will require a further Council resolution. 5. Advises all tenderers accordingly. 6. Makes public the decision regarding this contract. 7. Resolves that the Tender Evaluation Report (Attachment 1) remains confidential on the grounds specified in the definition of confidential information in section 3(1)(g) of the Local Government Act 2020.
CM.111/26 Council Resolution, clauses 2–7
Open original minutes ↗Cr Kate McKay moved the council resolution and Cr Peter Perkins seconded it.
Officers' reports CM.111/26 Tender Report - Contract 2526-033 Graysharps Road Car Park Construction Works 87 Council Resolution MOVED: Cr Kate McKay SECONDED: Cr Peter Perkins That Council: 1.
CM.111/26 Council Resolution, mover and seconder
Open original minutes ↗The resolution was recorded as carried unanimously.
8. Resolves that the preferred tenderer be named. CARRIED UNANIMOUSLY Council Meeting Minutes 27 October 2026 12. Officers' reports CM.111/26 Tender Report - Contract 2526-033 Graysharps Road Car Park Construction Works 88 THIS PAGE WAS LEFT INTENTIONALLY BLANK Council Meeting Minutes 27 October 2026 89 12.
CM.111/26 Council Resolution, vote outcome
Open original minutes ↗The report states that the Tender Evaluation Panel assessed all submissions, gives 2 November 2026 as the contract commencement date and gives 30 April 2027 as the scheduled completion date.
The contract commencement date is 2 November 2026, with a scheduled completion date of 30 April 2027. The Tender Evaluation Panel (TEP) assessed all submissions, and this report provides a summary of its evaluation in recommending the awarding of Contract 2526-033 for Graysharps Road Car Park Construction Works.
CM.111/26 Summary
Open original minutes ↗Source record
Reporting from the public minutes of the Nillumbik Shire Council meeting held on 27 October 2026. The supplied record does not establish that these minutes have been confirmed; the chief executive officer's name and the date 30 October 2026 on the cover do not establish confirmation.
Key facts from the minutes
- Council's final recorded resolution names MJ Construction Group Pty Ltd as the contractor.
- The contract value is $415,511, with $83,102.20 contingency, exclusive of GST.
- Contract 2526-033 is scheduled to run from 2 November 2026 to 30 April 2027.
- Council authorised variations arising from unknown latent site conditions or changes to operational requirements, up to the total approved project budget; larger variations require another council resolution.
- The Tender Evaluation Report remains confidential.
- The motion was recorded as carried unanimously.
Why it matters
- The award sets the contractor, price and scheduled contract period for the Graysharps Road car park works. The public minutes do not state the total project budget or provide the detailed tender assessment, limiting information about the basis for the selection and the headroom for variations.