Council Meeting - 24 Feb 2026

Key decisions

• Mays Road and Kapili Way special charge schemes abandoned
  Council abandoned further investigation into proposed special charge schemes for Mays Road and Kapili Way in Eltham, including a Kapili Way-only option, because property owner support did not reach the 60% threshold. A three-year moratorium will apply from 24 February 2026 and affected owners will be notified.
  Affected property owners in Eltham will not face the proposed road-sealing charge scheme during the moratorium period.
• North Eltham Wanderers Cricket Club loan guarantee and lease supported
  Council agreed to act as loan guarantor for North Eltham Wanderers Cricket Club to settle an outstanding contribution for the 2020 Pavilion Project, and to execute a new lease for the club’s use of the pavilion at Eltham North Reserve.
  This supports the club’s ongoing use of local sporting facilities and helps resolve funding for pavilion works.
• Nillumbik motions endorsed for ALGA National General Assembly
  Council endorsed three motions for submission to the Australian Local Government Association National General Assembly in Canberra in June 2026.
  This allows Council to advocate nationally on issues it considers important to the local community and local government sector.
• Temporary labour hire contract progressed
  Council considered the award of Contract 2526-024 for a vendor neutral managed service for temporary labour hire, with an initial one-year term and options extending to 2029.
  This affects how Council sources temporary staff to maintain services and operations.
• Advisory committee terms and records considered
  Council noted advisory committee minutes and considered governance items including proposed terms of reference for the Living & Learning Advisory Committee, renewal of the Environment and Sustainability Advisory Committee terms of reference, and records of informal meetings of councillors.
  These decisions shape how community advisory groups and council governance processes operate.

Important topics

• December quarter financial position
  Council noted the financial report for the period ended 31 December 2025. The report recorded a favourable year-to-date variance of $1.8 million, net assets of $1.076 billion, and cash holdings of $30.7 million.
  Indicates Council’s overall financial position remains sound and stable.
• Council Plan performance update
  Council noted the Quarter 2 2025-26 Council Plan performance report. Of 35 quarterly actions reported, 33 were on track and two had minor issues.
  Residents can see progress on delivery of the Council Plan and annual actions.
• Health and Wellbeing Plan progress
  Council noted the Quarter 1 and Quarter 2 2025-26 Health and Wellbeing Plan performance report, which said all 32 year-one actions were on track.
  Shows continued delivery of community health and wellbeing priorities.
• Local Government Performance Reporting Framework results
  Council noted mid-year LGPRF service performance results for July to December 2025. The report said 93% of indicators were within or above the expected range and 76% performed better than similar councils.
  Provides a benchmark of how Council services are performing compared with expectations and peers.
• Questions from the gallery on Challenger Street Reserve BMX proposal
  Public questions raised maintenance and environmental management issues if a BMX jumps and recreation park proceeds at Challenger Street Reserve, including toilet cleaning and rubbish removal. Officers responded that toilet cleaning would be daily, waste collection twice weekly, and dumped rubbish collected as needed.
  Residents near the proposed facility received information about how amenity and cleanliness would be managed if the project proceeds.
• Notice of motion on vandalism of war memorials
  A notice of motion reaffirmed condemnation of vandalism of war memorials and support for rapid repair, cooperation with Victoria Police, and possible recovery of repair costs from offenders.
  Signals Council’s position on protecting memorials such as the Eltham Cenotaph.

Resident impacts

• Property owners on Mays Road and Kapili Way in Eltham will not proceed to a special charge scheme and face a three-year pause on further investigation.
• Eltham North sporting users may see more secure long-term pavilion arrangements through the cricket club lease and loan guarantee.
• Residents can expect continued monitoring of Council finances and service performance, with reports showing generally strong results.
• Community members interested in local advisory input may be affected by updated terms of reference and committee processes.
• If the Challenger Street Reserve BMX project proceeds, cleaning and waste services are planned to operate regularly to manage local impacts.

Places affected

• Eltham (suburb)
  Location of Mays Road, Kapili Way, John Street reserve naming proposal, and the Eltham Cenotaph referenced in meeting business.
• Mays Road (road)
  Part of the proposed but abandoned special charge scheme area.
• Kapili Way (road)
  Part of the proposed but abandoned special charge scheme area.
• Eltham North Reserve (sports facility)
  Site of the pavilion lease and loan guarantee arrangement for North Eltham Wanderers Cricket Club.
• Challenger Street Reserve (reserve)
  Discussed in public questions about a possible BMX jumps and recreation park.
• Greensborough (town)
  Location of the Council Chamber where the meeting was held.

Next steps

• Notify affected property owners that the Mays Road and Kapili Way special charge schemes have been abandoned and a three-year moratorium applies.
  Following the 24 February 2026 resolution
• Submit Nillumbik’s endorsed motions to the ALGA National General Assembly process.
  By 27 February 2026 submission deadline
• Complete loan guarantee documentation and execute the new pavilion lease for North Eltham Wanderers Cricket Club.
  Following Council resolution
• Finalise and execute the temporary labour hire contract documentation, subject to Council award.
  For the contract term commencing 1 January 2026 / after resolution

Extracted minutes text

Council Meeting held at the Council Chamber, 32 Civic Drive, Greensborough on Tuesday 24 February 2026 commencing at 7:00 PM. Minutes Carl Cowie Chief Executive Officer Friday 27 February 2026 Distribution: Public Civic Drive, Greensborough PO Box 476, Greensborough 3088 Telephone 9433 3111 Facsimile 9433 3777 Website www.nillumbik.vic.gov.au Email nillumbik@nillumbik.vic.gov.au THIS PAGE WAS LEFT INTENTIONALLY BLANK Council Meeting Minutes 24 February 2026 i Nillumbik Shire Council Contents 1. Welcome 1 2. Acknowledgement 1 3. Good Governance Pledge 1 4. Prayer 1 5. Apologies\Leave of Absence 1 6. Declarations of conflict of interest 2 7. Presentations 2 8. Confirmation of Minutes 5 COM.00...