Extraordinary Council - 28 Mar 2026

Key decisions

• ERP software contract approved
  Council approved entering into a contract for an Enterprise Resource Planning system with Technology One Limited under NSW Buy Scheme 0020 (ICT Services) in accordance with section 55(3)(g) of the Local Government Act 1993.
  This is a major internal systems procurement that may affect how council manages finance, administration and customer-related services behind the scenes.
• CEO authorised to finalise contract
  Council authorised the Chief Executive Officer or delegate to execute all necessary documentation to give effect to the contract decision.
  This allows the contract to proceed without returning to Council for further approval on signing documents.
• Decision made public but tender details kept confidential
  Council resolved to make public its decision regarding the contract, while keeping confidential the report details and submission information under section 10A(2)(d)(i) due to commercially sensitive information.
  Residents can see that the contract was approved, but not the confidential commercial details submitted to Council.

Important topics

• Confidential item: Single Source Software Solution
  The meeting's substantive business was a confidential item titled 'Single Source Software Solution' concerning procurement of an Enterprise Resource Planning system.
  This indicates the meeting was focused on a single procurement decision rather than broader policy or local project matters.
• Recorded division vote
  The motion was carried 6 votes to 4. Votes for: Mayor Mannoun, Deputy Mayor Harle, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught. Votes against: Clr Ibrahim, Clr Karnib, Clr Monaghan and Clr Ristevski.
  Residents can see that the decision was contested and how councillors voted.

Resident impacts

• Council will proceed with procurement of a new Enterprise Resource Planning system.
• The approved decision is public, but detailed commercial information remains confidential.
• No suburb-specific works, planning approvals or service changes were identified in the extracted minutes.

Next steps

• Chief Executive Officer or delegate to execute the necessary contract documentation
  Following the 28 March 2026 resolution
• Council to keep detailed submission information confidential while publishing the decision itself
  Ongoing after the resolution

Extracted minutes text

1 Minutes of the Extraordinary Council Meeting held on Saturday, 28 March 2026 and confirmed on Wednesday, 29 April 2026 ........................................... Chairperson MINUTES OF THE EXTRAORDINARY MEETING HELD ON 28 MARCH 2026 PRESENT: Mayor Mannoun (online) Deputy Mayor Harle (Chair) Councillor Adjei Councillor Ammoun Councillor Harle Councillor Ibrahim Councillor Karnib Councillor Macnaught (online) Councillor Monaghan Councillor Ristevski Mr Farooq Portelli, Acting CEO Ms Tina Bono, Director Community & Lifestyle Mr Peter Scicluna, Director Operations Mr David Galpin, General Counsel Mr John Hanlon, Chief Information Officer Ms M’Leigh Brunetta, Manager Civic and Executive Servi...