Council & accountability · Toowoomba Regional Council
Toowoomba council approves free printed copies of its 2025/26 annual report
A limited print run and a website version with an embedded video were approved alongside the report’s adoption on 27 October.
Reporting from draft minutes. Recorded wording may change when confirmed. How this article was prepared
Toowoomba Regional Council has adopted its 2025/26 annual report, with a limited number of free printed copies to be made available to the public and a digital version, including an embedded summary video, to be provided on the council website.
The motion was moved by Councillor James O’Shea, seconded by Councillor Gary Gardner and recorded as carried in the minutes of the 27 October meeting. The accompanying report says copies will also be distributed to the Region’s libraries, councillors, general managers and managers.
The report covers council’s financial and non-financial performance for the year ended 30 June 2026. Its stated contents include performance against the 2024-29 Corporate Plan, governance and accountability information, concessions for rates and charges, complaints, and financial statements.
Council’s report said the annual report had to be adopted within one month of the Auditor-General’s audit report on the financial statements. It recorded that certification occurred on 6 October 2026, leaving the council’s adoption motion within that stated period.
The minutes supplied for this report are marked ‘UNCONFIRMED’. The supplied extracts do not state when the website version or video will be published, or how many printed copies will be produced.
What deserves a closer look
The adoption and public-access motion is recorded as carried, rather than appearing only as an officer recommendation.
The supplied minutes are marked unconfirmed, and the supplied source extracts do not comprise the full record.
The carried motion establishes approved access arrangements, not verified publication or distribution.
Questions for follow-up reporting
When will the website version and embedded summary video be published?
How many printed copies will be produced?
What happens next
Under the carried motion, council is to make a limited number of printed copies of the Annual Report 2025/26 available to the public at no cost.
Under the carried motion, council is to provide a digital version with an embedded summary video on its website.
The accompanying report says printed copies will also be distributed to the Region's libraries, councillors, general managers and managers.
Check the record
These passages were matched to the source text. Read them in context in the original minutes.
The carried motion adopted the Toowoomba Regional Council Annual Report 2025/26 and provided for a limited number of free printed copies, a digital version and an embedded summary video on council's website.
That Council adopt the Annual Report 2025/26 in accordance with the requirements set out within the Local Government Regulation 2012. 2. That a limited number of printed copies of the Toowoomba Regional Council Annual Report 2025/26 be made available to the general public at no cost and a digital version of the document, plus an embedded video summarising the report, be made available on Council's website. CARRIED Page 112 of 463 UNCONFIRMED Toowoomba Regional CouncilOrdinary Meeting of Council 27 October 2026 CORPORATE PLAN REFERENCE 4.1Deliver the Corporate Plan, Operational Plan and budget.
Item 12.3 motion and carried result, pages 111-112
Open original minutes ↗The motion was moved by Councillor James O'Shea, seconded by Councillor Gary Gardner and recorded as carried.
Councillor Kerry Shine returned from temporary absence at 10:42 AM. Page 111 of 463 UNCONFIRMED Toowoomba Regional CouncilOrdinary Meeting of Council 27 October 2026 MOTION Moved by Councillor James O'Shea, seconded by Councillor Gary Gardner 1. That Council adopt the Annual Report 2025/26 in accordance with the requirements set out within the Local Government Regulation 2012. 2. That a limited number of printed copies of the Toowoomba Regional Council Annual Report 2025/26 be made available to the general public at no cost and a digital version of the document, plus an embedded video summarising the report, be made available on Council's website. CARRIED Page 112 of 463 UNCONFIRMED Toowoomba Regional CouncilOrdinary Meeting of Council 27 October 2026 CORPORATE PLAN REFERENCE 4.1Deliver the Corporate Plan, Operational Plan and budget.
Item 12.3 motion and carried result, pages 111-112
Open original minutes ↗The accompanying report said printed copies would also be distributed to the Region's libraries, councillors, general managers and managers, and a digital version would be made available on council's website.
Consistent with Council's approach in previous years, a limited number of printed copies will be made available to the public. Printed copies will also be distributed to the Region's libraries, Councillors, General Managers and Managers. A digital version will be made available on Council's external website. ATTACHMENTS 1. Att 1 - Annual Report 2025-26 Page 114 of 463 UNCONFIRMED Attachment 1 Annual Report 2025/26 Page 115 of 463 UNCONFIRMED Delivering today.
Item 12.3 conclusion, pages 113-114
Open original minutes ↗The annual report describes itself as covering council's 2025/26 performance and measuring performance against the 2024-2029 Corporate Plan.
Preparing for tomorrow. Annual Report 2025/26 Page 116 of 463 UNCONFIRMED About this report Our Annual Report provides a snapshot of Council's performance during the 2025/26 financial year, outlining our many achievements. Council measures its performance against the 2024 - 2029 Corporate Plan. The Annual Report is one of the key accountability mechanisms between Council and our community. It is prepared in compliance with the Local Government Act 2009 and Local Government Regulation 2012.
Attachment 1, Annual Report 2025/26, About this report
Open original minutes ↗The report said adoption was required within one month after the Auditor-General certified the financial statements for the year ended 30 June 2026, and stated that certification occurred on 6 October 2026.
EXECUTIVE SUMMARY Council is required to adopt its Annual Report within one (1) month after the Auditor-General certified the financial statements for the financial year ended 30 June 2026, which occurred on the 6 October 2026.
Item 12.3 executive summary, page 110
Open original minutes ↗The report's background states that council must adopt its annual report within one month after the Auditor-General gives council the audit report on its financial statements, and describes the annual report as covering operations and financial performance.
BACKGROUND In accordance with Section 182 (2) of the Local Government Regulation 2012, Council: (2)must adopt its annual report within 1 month after the day the auditor-general gives the auditor-general's audit report about the local government's financial statements for the financial year to the local government The Annual Report must provide accurate and transparent reporting on the local government's operations and financial performance for the year.
Item 12.3 background, page 112
Open original minutes ↗The report was intended to provide information on council's financial and non-financial performance for the year ended 30 June 2026.
REASONS FOR RECOMMENDATION To provide timely and meaningful information on Council's financial and non-financial performance to internal and external stakeholders. To ensure Council remains compliant with legislative requirements in regard to the preparation and subsequent adoption of its Annual Report for the year ended 30 June 2026.
Item 12.3 reasons for recommendation, page 110
Open original minutes ↗Listed contents include governance and accountability, rates-and-charges concessions, complaints and financial statements.
Our governance and accountability .........................................................37 Councillor meeting attendance .................................................................38 Councillor remuneration .............................................................................38 Councillor expenses and facilities provided ..........................................38 Resolutions made .........................................................................................39 Discretionary funds....................................................................................... 39 Financial contributions under the Planning Act 2016 .........................39 Grants to community organisations .........................................................40 Beneficial enterprises ...................................................................................41 Summary of concessions for rates and charges ..................................41 Report on the internal audit for the financial year .................................41 Executive remuneration ..............................................................................42 Employee overseas travel ..........................................................................42 Administrative action complaints ..............................................................42 Business activities .........................................................................................43 Competitive neutrality complaints ............................................................43 Registers kept ................................................................................................43 Services, facility or activity provided by another local government 43 Invitations to change tenders ....................................................................43 6. Our financials ...............................................................................................45 Community financial report ........................................................................46 General purpose financial statements .....................................................51 Page 118 of 463 UNCONFIRMED Page 119 of 463 UNCONFIRMED 1.
Attachment 1, Annual Report 2025/26, contents
Open original minutes ↗Source record
Reporting from supplied extracts of the unconfirmed minutes of Toowoomba Regional Council’s Ordinary Meeting of 27 October 2026.
Key facts from the minutes
- Council’s recorded motion adopted the Toowoomba Regional Council Annual Report 2025/26.
- The motion provides for a digital website version with an embedded summary video.
- A limited number of printed copies are to be available to the public free of charge; the accompanying report says copies will also be distributed to regional libraries.
- The report covers the financial year ended 30 June 2026 and performance against the 2024-29 Corporate Plan.
- The motion was moved by Councillor James O’Shea, seconded by Councillor Gary Gardner and recorded as carried.
- The supplied minutes are marked ‘UNCONFIRMED’.
Why it matters
- The approved arrangements provide a free, limited print option and a planned online version for reviewing council’s reported performance, finances and accountability information. The supplied extracts do not specify the size of the print run or the publication date for the digital material.