Gold Coast councillor support changes include request handling and optional office capacity Council has adopted four service options, including optional extra divisional office capacity that can be funded from 2026 - 27 divisional allocations, while a centralised-services review report is due by the end of 2026. Council: City of Gold Coast Meeting: 19 May 2026 Recorded status: approved BRIEF Gold Coast Council adopted four changes to councillor support services, including an enhanced request process and optional additional divisional office capacity. The minutes say optional 2026 - 27 support can be funded from existing divisional budgets at no additional cost, with optional additional resourcing to be referred to a Special Budget Committee for consideration in 2027 - 28. A report on the centralised-services review is due by the end of 2026. KEY FACTS - Council adopted the changed Councillor Services Review recommendation as resolution G26.0602.057 on 2 June 2026. - The four adopted options were integrated service partnering, optional additional divisional office capacity, divisional office flexibility and councillor request process enhancement. - The resolution says optional additional resourcing can be funded from existing 2026 - 27 divisional budget allocations at no additional cost to Council. - Optional additional resourcing is to be referred to a Special Budget Committee for consideration in 2027 - 28. - A report on the centralised-services review, which includes councillor support staff arrangements, is due to the Governance, Administration and Finance Committee by the end of 2026. ANALYSIS OF THE RECORD - The practical effect of the enhanced councillor request process and the timing of the policy amendment are not specified in the public minutes. - The resolution identifies an available 2026–27 funding source, rather than recording actual expenditure. It provides for Special Budget Committee consideration of optional additional resourcing in 2027–28. QUESTIONS FOR FOLLOW-UP REPORTING - What changes will residents see in the enhanced councillor request process, and when will the amended Councillor Support Policy take effect? - What outcomes will be reported from the centralised-services review by the end of 2026? - What funding, if any, will be approved for optional additional resourcing following the Special Budget Committee's consideration in 2027–28? RECORDED NEXT STEPS - Amend the Councillor Support Policy to reflect the optional additional resourcing, as required by the adopted recommendation. - Report the outcomes of the Centralised Service Review to the Governance, Administration and Finance Committee by the end of the 2026 calendar year. - Refer optional additional resourcing to a Special Budget Committee for consideration in 2027–28. - Continuously review the service model in alignment with the Councillor Support Policy following each local government election. SOURCE PASSAGES The changed committee recommendation calls for Council to endorse implementation of Integrated Service Partnering, Optional Additional Divisional Office Capacity, Divisional Office Flexibility and Councillor Request Process Enhancement, and to amend the Councillor Support Policy to reflect optional additional resourcing. "3 That the service model be reviewed in alignment with the Councillor Support Policy following each local government election. CHANGED COMMITTEE RECOMMENDATION GAF26.0519.003 Moved: Cr B Patterson Seconded: Cr D Taylor It is recommended that Council resolves as follows: 1 That Council notes the Councillor Services Review report. 2 That Council endorses the implementation of the following options: a b c d Option 1 – Integrated Service Partnering Option 3 – Optional Additional Divisional Office Capacity Option 4 – Divisional Office Flexibility Option 5 – Councillor Request Process Enhancement 3 That the Councillor Support Policy be amended to reflect the optional additional resourcing as follows: Officeholder Divisional Officers Councillor Advisors* Maximum Total^ Office of the Mayor 13 4 13 Divisional Office 2.5 1 2.5 4 That Council notes the optional additional resourcing can be funded from the respective annual Divisional Budget allocation for the 2026-27 financial" (Item 6.1, changed committee recommendation GAF26.0519.003, clauses 2–3) The recommendation says optional additional resourcing can be funded from the respective annual divisional budget allocation for 2026–27 at no additional cost to Council and will be referred to a Special Budget Committee for consideration in 2027–28. "2 That Council endorses the implementation of the following options: a b c d Option 1 – Integrated Service Partnering Option 3 – Optional Additional Divisional Office Capacity Option 4 – Divisional Office Flexibility Option 5 – Councillor Request Process Enhancement 3 That the Councillor Support Policy be amended to reflect the optional additional resourcing as follows: Officeholder Divisional Officers Councillor Advisors* Maximum Total^ Office of the Mayor 13 4 13 Divisional Office 2.5 1 2.5 4 That Council notes the optional additional resourcing can be funded from the respective annual Divisional Budget allocation for the 2026-27 financial year at no additional cost to Council and will be referred to a Special Budget Committee for consideration in 2027-28. 868 Meeting of the Governance, Administration and Finance Committee Confirmed Minutes Page 6 Tuesday 19 May 2026 5 That Council notes that the City administration is currently progressing a review of centralised services within the organisation, including councillor support staff arrangements." (Item 6.1, clause 4 continuing across the page break) The adopted recommendation calls for a report on the outcomes of the Centralised Service Review to the Governance, Administration and Finance Committee by the end of 2026, and for continuous review of the service model in alignment with the Councillor Support Policy following each local government election. "6 That a report be brought back to the Governance Administration and Finance Committee by the end of the 2026 calendar year with the outcomes of the Centralised Service Review. 7 That the service model be continuously reviewed in alignment with the Councillor Support Policy following each local government election. CARRIED ADOPTED AT COUNCIL 2 JUNE 2026 RESOLUTION G26.0602.057 Moved: Cr B Patterson Seconded: Cr J Martin That the Committee Recommendation GAF26.0519.003 be adopted. CARRIED Cr D Gates voted against the motion Cr S Curtis left the meeting at 2:51pm 6.2 COUNCIL PLAN 2022-2027 AND CITY OPERATIONAL PLAN 2025-26 QUARTER 3 PROGRESS REPORT A119647492 LG113/580/30 COMMITTEE RECOMMENDATION GAF26.0519.004 Moved: Cr J Martin Seconded: Cr N Fowler It is recommended that Council resolves as follows: 1 That Council approves the Council Plan 2022-2027 and City Operational Plan 2025-26 Quarter 3 Progress Report (including Attachment 1)." (Item 6.1, clauses 6–7 and Council resolution G26.0602.057) Council adopted committee recommendation GAF26.0519.003 on 2 June 2026 as resolution G26.0602.057, and the minutes record Cr D Gates voting against the motion. "CARRIED ADOPTED AT COUNCIL 2 JUNE 2026 RESOLUTION G26.0602.057 Moved: Cr B Patterson Seconded: Cr J Martin That the Committee Recommendation GAF26.0519.003 be adopted. CARRIED Cr D Gates voted against the motion Cr S Curtis left the meeting at 2:51pm 6.2 COUNCIL PLAN 2022-2027 AND CITY OPERATIONAL PLAN 2025-26 QUARTER 3 PROGRESS REPORT A119647492 LG113/580/30 COMMITTEE RECOMMENDATION GAF26.0519.004 Moved: Cr J Martin Seconded: Cr N Fowler It is recommended that Council resolves as follows: 1 That Council approves the Council Plan 2022-2027 and City Operational Plan 2025-26 Quarter 3 Progress Report (including Attachment 1)." (Item 6.1, Council adoption and recorded opposing vote) The City administration was progressing a review of centralised services, including councillor support staff arrangements. "year at no additional cost to Council and will be referred to a Special Budget Committee for consideration in 2027-28. 868 Meeting of the Governance, Administration and Finance Committee Confirmed Minutes Page 6 Tuesday 19 May 2026 5 That Council notes that the City administration is currently progressing a review of centralised services within the organisation, including councillor support staff arrangements." (Item 6.1, clause 5) SOURCES https://www.goldcoast.qld.gov.au/files/sharedassets/public/v/2/pdfs/minutes-amp-agendas/868-governance-administration-and-finance-committee-19-may-2026-public-confirmed-minutes.pdf https://minutesradar.com/news/gold-coast-opencities-governance-administration-finance-ga-f-19-may-2026-19-may-2026-01-30-pm-minutes-gold-coast-councillor-support-changes-d335bd11af/ Prepared from public council minutes using automated drafting and checks. No meeting attendance or interviews are implied. 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