Central Coast committee adopts unsolicited proposals and intellectual property policies The Governance and Finance Committee adopted intellectual property and unsolicited proposals policies, while land, CCTV, information and artificial intelligence rules remain at different stages. Council: Central Coast Council Meeting: 10 November 2026 Recorded status: mixed BRIEF Central Coast Council’s Governance and Finance Committee adopted intellectual property and unsolicited proposals policies on 10 November. It also adopted an updated land transactions policy, endorsed the Agency Information Guide, recommended Council adopt a draft CCTV policy and recommended public exhibition of a draft artificial intelligence policy. The public minutes distinguish committee adoptions from recommendations requiring further Council action. KEY FACTS - The committee adopted the Intellectual Property Policy and Unsolicited Proposals Policy. - The updated Land Transaction Policy takes effect on adoption; the committee approved online publication and required a further review no later than 30 June 2030. - The committee recommended that Council adopt the draft Closed-Circuit Television Policy, so the minutes record a recommendation rather than final Council adoption. - The committee endorsed the draft Artificial Intelligence Implementation Policy for presentation to Council and recommended public exhibition incorporating any changes recommended and accepted following legal advice. - The committee endorsed the 2026-27 Agency Information Guide. ANALYSIS OF THE RECORD - The source records adoptions for the intellectual property, unsolicited proposals and land transaction policies, but endorsement or recommendations for the Agency Information Guide, AI policy and CCTV policy. - The AI motion recommends Council exhibition incorporating any recommended and accepted legal-advice changes; it does not establish that Council approved or commenced exhibition. - The land-policy voting list contains four names in favour and one against. QUESTIONS FOR FOLLOW-UP REPORTING - When might Council consider the committee's recommendation on the draft CCTV Policy? - Will Council approve public exhibition of the draft AI policy, and if so, when? - Which changes arising from legal advice, if any, would be accepted if Council proceeds with AI policy exhibition? RECORDED NEXT STEPS - Council would need to decide whether to adopt the draft Closed-Circuit Television Policy recommended by the committee. - If Council agrees to the recommended AI policy exhibition, the exhibited draft would incorporate any changes recommended and accepted as a result of legal advice. - The committee recommends that Council receive a further report after any AI exhibition period on engagement results and proposed policy changes. - Publication of the updated Land Transaction Policy on Council's website was approved; the minutes do not establish that publication has occurred. - The committee requires a further review of the Land Transaction Policy no later than 30 June 2030. SOURCE PASSAGES The minutes record a motion adopting the Intellectual Property Policy, followed by a carried vote. "b. Receives a further report at the conclusion of the exhibition period outlining the results of the engagement and any proposed changes to the policy. CARRIED FOR: Cr Wright, Mayor McNamara, Cr Crowley, Cr Eaton OAM and Cr Smith AGAINST: Nil Central Coast Council Governance and Finance Committee Minutes 10 November 2026 Page 8 OFFICIAL 2.3 Intellectual Property Policy - for Adoption 8:12pm A MOTION was MOVED by Cr Wright and SECONDED by Cr Eaton OAM: GFC-26/56 That the Committee adopts the Intellectual Property Policy in Attachment 1 of this report. CARRIED FOR: Cr Wright, Mayor McNamara, Cr Crowley and Cr Eaton OAM AGAINST: Cr Smith 2.4 Unsolicited Proposals Policy - for Adoption 8:13pm A MOTION was MOVED by Cr Eaton OAM and SECONDED by Mayor McNamara: GFC-26//57 That the Committee adopts the Unsolicited Proposals Policy in Attachment 1 of the 'Unsolicited Proposals Policy - for Adoption' report." (Item 2.3, GFC-26/56) The minutes record a motion adopting the Unsolicited Proposals Policy, followed by a carried vote. "CARRIED FOR: Cr Wright, Mayor McNamara, Cr Crowley and Cr Eaton OAM AGAINST: Cr Smith 2.4 Unsolicited Proposals Policy - for Adoption 8:13pm A MOTION was MOVED by Cr Eaton OAM and SECONDED by Mayor McNamara: GFC-26//57 That the Committee adopts the Unsolicited Proposals Policy in Attachment 1 of the 'Unsolicited Proposals Policy - for Adoption' report. CARRIED FOR: Cr Wright, Mayor McNamara, and Cr Eaton OAM AGAINST: Cr Crowley and Cr Smith 2.5 CCTV Policy - for Adoption RESOLVED by EXCEPTION on the MOTION as MOVED by Cr Wright and SECONDED by Cr Eaton OAM: GFC-26/58 That the Committee: 1." (Item 2.4, GFC-26//57) The Land Transaction Policy motion adopts the policy with effect from adoption, approves publication on Council's website and requires review no later than 30 June 2030. The recorded vote lists four councillors for it—Cr Wright, Mayor McNamara, Cr Crowley and Cr Eaton OAM—and one against, Cr Smith. "Central Coast Council Governance and Finance Committee Minutes 10 November 2026 Page 9 OFFICIAL 2.6 Review of Land Transaction Policy - for Adoption 8:14pm A MOTION was MOVED by Cr Eaton OAM and SECONDED by Mayor McNamara: GFC-26/59 That the Committee: 1. Notes that a review of the Land Transaction Policy has been undertaken. 2. Notes minor changes proposed to the pre-existing Land Transaction Policy. 3. Adopts the draft Land Transaction Policy as attached and determine that it takes effect from the date of adoption. 4. Approves the publishing of the updated Land Transaction Policy on the Central Coast Council website. 5. Requires that a further review of the Land Transaction Policy take place no later than 30 June 2030. CARRIED FOR: Cr Wright, Mayor McNamara, Cr Crowley and Cr Eaton OAM AGAINST: Cr Smith 2.7 Agency Information Guide 2026-2027 - for Endorsement RESOLVED by EXCEPTION on the MOTION as MOVED by Cr Wright and SECONDED by Cr Eaton OAM: GFC-26/60 That the Committee endorses the Agency Information Guide in Attachment 1 of this report." (Item 2.6, GFC-26/59) The CCTV item was resolved by exception: the committee noted policy amendments and recommended that Council adopt the draft Closed-Circuit Television Policy. "CARRIED FOR: Cr Wright, Mayor McNamara, and Cr Eaton OAM AGAINST: Cr Crowley and Cr Smith 2.5 CCTV Policy - for Adoption RESOLVED by EXCEPTION on the MOTION as MOVED by Cr Wright and SECONDED by Cr Eaton OAM: GFC-26/58 That the Committee: 1. Notes the amendments to the Closed-Circuit Television Policy as set out in Attachment 1 to the 'CCTV Policy - for Adoption' report. 2. Recommends that Council adopts the draft Closed-Circuit Television Policy as set out in Attachment 2 to the 'CCTV Policy - for Adoption' report." (Item 2.5, GFC-26/58) The committee endorsed the Agency Information Guide under item 2.7, titled Agency Information Guide 2026-2027, by exception. "CARRIED FOR: Cr Wright, Mayor McNamara, Cr Crowley and Cr Eaton OAM AGAINST: Cr Smith 2.7 Agency Information Guide 2026-2027 - for Endorsement RESOLVED by EXCEPTION on the MOTION as MOVED by Cr Wright and SECONDED by Cr Eaton OAM: GFC-26/60 That the Committee endorses the Agency Information Guide in Attachment 1 of this report." (Item 2.7, GFC-26/60) The AI motion endorsed the draft policy for presentation to Council for public exhibition and recommended that Council exhibit it incorporating any changes recommended and accepted following legal advice, then receive a further report on engagement results and proposed policy changes. The motion was carried. "3. Endorses the Draft Artificial Intelligence Implementation Policy at Attachment 1, with potential amendments as outlined, to be presented to Council for public exhibition. 4. Recommends that Council: a. Places the draft Artificial Intelligence Implementation Policy at Attachment 1, incorporating any changes recommended and accepted as a result of the legal advice, as presented in the report to Council on public exhibition. b. Receives a further report at the conclusion of the exhibition period outlining the results of the engagement and any proposed changes to the policy. CARRIED FOR: Cr Wright, Mayor McNamara, Cr Crowley, Cr Eaton OAM and Cr Smith AGAINST: Nil Central Coast Council Governance and Finance Committee Minutes 10 November 2026 Page 8 OFFICIAL 2.3 Intellectual Property Policy - for Adoption 8:12pm A MOTION was MOVED by Cr Wright and SECONDED by Cr Eaton OAM: GFC-26/56 That the Committee adopts the Intellectual Property Policy in Attachment 1 of this report." (Item 2.2, GFC-26/55) The excerpt notes that legal advice had been sought from Maddocks on the draft Artificial Intelligence Implementation Policy, proposed changes to Council's email disclaimer and a proposed section in Council reports identifying the level of AI used in their preparation. It states that the advice and any recommended and accepted changes will accompany the report to Council. "Receives the report on the Draft Artificial Intelligence Implementation Policy, prepared in response to Council Resolution C-26/1130. 2. Notes that legal advice has been sought from Maddocks in relation to the Draft Artificial Intelligence Implementation Policy, proposed changes to Council's email disclaimer and the proposed inclusion of a section in Council reports indicating the level of artificial intelligence used in their preparation, and that this advice, together with any changes recommended and accepted as a result, will be provided with the report to Council." (Item 2.2, GFC-26/55) The membership list identifies Jared Wright as chairperson and lists Helen Crowley, Doug Eaton OAM and Jane Smith as members, alongside Mayor McNamara. "OFFICIAL Central Coast Council MINUTES of the Governance and Finance Committee Meeting held in Function Room 2 2 Hely Street, Wyong Tuesday 10 November 2026 Members Status Cr Jared Wright, Chairperson Present Cr Kyle MacGregor, Deputy Chairperson Apology Cr Helen Crowley, Member Present Cr Doug Eaton OAM, Member Present Cr Jane Smith, Member Present (Items 1.1 - 3.2) Mayor McNamara Present Council Officers Status Jamie Loader, Chief Executive Officer Present Marissa Racomelara, Director Corporate Services Present Boris Bolgolf, Director Infrastructure Services Present Phil Cantillon, Acting Director, Community and Recreation Services Present" (Meeting title and membership list) SOURCES https://docspublished.com.au/centralcoastcouncil/document/15c8c1e4-b79d-4946-811f-81e03143cde2 https://minutesradar.com/news/central-coast-infocouncil-governance-and-finance-committee-tuesday-10-november-2026-10-nov-2026-7-00-pm-minutes-central-coast-committee-ado-1657aa3505/ Prepared from public council minutes using automated drafting and checks. 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